Microsoft 365
The duplicate file finder for Microsoft 365.
Duplicate files inflate your storage costs, create version confusion, and undermine compliance. We find and safely clear the copies, so your content stays clean and easy to trust.
of storage recovered on typical engagements, and rarely less than 15.
deleted without stakeholder sign-off. Archive first, always.
of removals confirmed in a reconciliation report you can hand to an auditor.
From scan to clean
Every step produces evidence before the next one starts. Nothing is touched until you have seen the numbers.
- 01
Scan
The scan sweeps your libraries and flags exact copies, near copies, old versions, and empty files. Nothing gets touched yet.
- 02
Report
You get the analysis in plain numbers: volumes, file types, affected libraries, and the storage you stand to recover. This is where the decision gets easy.
- 03
Approve
Stakeholders review the classified list and sign off. Anything questionable gets archived instead of deleted, so there is always a way back.
- 04
Remove and prevent
We remove only what you approve, and a report confirms each step. Then simple rules keep the mess from creeping back.
What our service covers
Automated scanning
Scan your libraries and find exact and near copies, at a scale no human review can match.
Analysis report
How many files, which types, which libraries, and how much storage you get back.
Classification
Exact copies, near-duplicates, older versions, and empty files.
Safe removal
Confirmed with stakeholders before deletion, with an archive option.
Reconciliation report
Confirms what was removed and the storage recovered.
Prevent recurrence
Governance and gBreeze monitoring to stop duplicates returning.
The cost of duplicate files
- 01
Wasted storage
Duplicates consume storage and drive up your Microsoft 365 costs month after month, silently.
- 02
Version confusion
Multiple copies mean nobody is sure which version is the latest, and sometimes the wrong one ships.
- 03
Compliance risk
Retention and records management fall apart when the same document lives in five places under five policies.
- 04
Search and AI noise
Duplicate results slow people down, erode trust in search, and feed Copilot five copies of the truth to choose from.
Duplicates hide in plain sight, so we hunt them systematically. First, our duplicate file finder scans every library and matches files by content, not just by name. Then you get a report that shows the true copies, the near-copies, and the storage they burn. Next, we agree on keep rules together — newest wins, or the copy in the right library wins. Only then does duplicate file removal run, with every action logged and reversible. As a result, storage drops, version confusion ends, and search results stop showing four of everything. Also, we set prevention rules so the mess does not grow back. In short, cleanup once, then stay clean.
